Hodgepitality Restaurant Group – Office Manager (Full Time)
Administrative

Office Manager 

Hodgepitality is a multi restaurant and bar group located in Asheville with 5 distinct concepts and a combined staff of 50+ employees. We are hiring a strong addition to our amazing team that is able to be highly detail oriented in a fast paced environment. We strive for work life balance, positivity and a supportive environment. Locally and LGBTQ+ owned, we believe in building a vibrant and diverse community. 

Office Manager Job Responsibilities: 

  • Supports company operations by maintaining office systems and supervising staff. 
  • Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. 
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. 
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. 
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. 
  • Completes operational requirements by scheduling and assigning employees; following up on work results. 
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. 
  • Maintains office staff by recruiting, selecting, orienting, and training employees. 
  • Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results. 
  • Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions. ● Contributes to team effort by accomplishing related results as needed.
  • Review, classify and post financial transactions for multiple entities ● Maintain accounts payable. Receiving purchase orders and detailing cost of good sold transactions on a daily basis. Review and monitor supplier terms and outstanding balances. 
  • Strong Quickbooks experience a plus 
  • Process sales tax 
  • Comfortable working with technology, software, analyzing reports is a must. Point of sale systems, credit card processing, quickbooks, scheduling/employee management system 
  • Review and monitor multiple systems and processes. Continuously improve systems. Optimize and digitize systems for efficiency. ● Process and maintain payroll records for multiple employees/entities ● Gather and organize information requests for management and CPA. Including monthly, quarterly and annual statements 
  • Assist with controlling and treasury management 
  • Renew annual insurance contracts 
  • Preparation of monthly ABC audits 
  • Custody over daily cash, petty cash. Deposit daily cash to the bank. ● Assist with inventory counts for ABC and outside accountant ● Liaison with external accountant/CPA 
  • Assist management and outside accountant with reporting. Including variance analysis for multiple restaurants and new wholesale business. ● Assist in development of wholesale system for purchasing and receiving internally and externally 
  • Assist management in investigating discrepancies 

Hours are flexible (typically Monday through Friday) Job requires transpiration between businesses for cash reconciliation and maintaining receipts and mail pick up. Office perks include easy parking, a full kitchen for meal prep, mileage and tuition reimbursements. 

Office Manager Qualifications / Skills: 

  • Supply management 
  • Informing others 
  • Tracking budget expenses
  • Delegation 
  • Staffing 
  • Managing processes 
  • Supervision 
  • Developing standards 
  • Promoting process improvement 
  • Inventory control 
  • Reporting skills 
  • Diligent, thorough, accurate 
  • Reliable, transparent leadership opportunity 
  • Meticulous, detail oriented with the ability to bring order in a fast paced environment 

Education, Experience, and Licensing Requirements: 

  • High school diploma, GED, or equivalent 
  • Two to three years’ experience in an office setting manager ● Proficient with office software

 

Please apply by emailing:    

Charlie Hodge 

charlie@hodgepitality.com